Terms of Service and Client Liability Waiver
TERMS OF SERVICE AND CLIENT LIABILITY WAIVER
These Terms of Service, Client Agreement, Assumption of Risk, and Liability Waiver (“Agreement”) apply to services provided by We Are Hot LLC, doing business as Hot State (“Hot State,” “we,” “us,” or “our”).
By creating an account, purchasing a membership or class package, booking or attending a class, entering our facility, or otherwise participating in Hot State activities, you acknowledge that you have read, understood, and agreed to this Agreement.
Hot State provides group fitness and related wellness services, including heated fitness classes. Classes may include Pilates-inspired movement, strength training, cardiovascular exercise, stretching, mobility work, and other physical activities.
Hot State is not a medical provider, and our classes, instructors, website, application, and other services do not provide medical advice, diagnosis, or treatment.
Hot State classes may take place in an intentionally heated environment, which may utilize infrared heating technology and other heating systems.
You understand that exercising in a heated environment may place additional stress on the body and may increase the risk of dehydration, overheating, dizziness, fainting, nausea, heat exhaustion, heat-related illness, or other adverse reactions.
Participation in any exercise program also involves inherent risks, including but not limited to muscle strains, sprains, falls, fractures, cardiovascular events, aggravation of existing medical conditions, serious bodily injury, disability, or, in rare circumstances, death.
You voluntarily choose to participate with knowledge of these risks.
You are responsible for determining whether you are physically capable of participating safely in Hot State classes.
You agree to consult an appropriate healthcare professional before participating if you have questions or concerns regarding your ability to exercise safely, particularly in a heated environment.
You should inform your instructor of any relevant physical limitations or injuries before class. However, notifying an instructor does not transfer responsibility for determining whether participation is medically appropriate.
You agree to stop exercising and notify an instructor immediately if you experience unusual pain, dizziness, faintness, shortness of breath, nausea, chest discomfort, or other concerning symptoms.
You are responsible for maintaining appropriate hydration before, during, and after class.
To the fullest extent permitted by applicable law, you knowingly and voluntarily assume the inherent and other risks associated with participation in Hot State activities and use of Hot State facilities and equipment.
You acknowledge that injuries may occur even when reasonable precautions are taken and instructions are followed.
To the fullest extent permitted by applicable law, you release and hold harmless We Are Hot LLC d/b/a Hot State, together with its owners, members, managers, employees, instructors, independent contractors, agents, representatives, landlords, and affiliates, from claims arising from the ordinary risks associated with your voluntary participation in Hot State activities or use of its facilities or equipment.
Nothing in this Agreement is intended to waive or limit any right or claim that cannot lawfully be waived or limited under applicable law.
If you experience a medical emergency while participating in a Hot State activity, you authorize Hot State personnel to contact emergency medical services and to provide reasonable assistance until professional help arrives.
You understand that Hot State personnel are not acting as medical professionals and that you remain responsible for medical expenses incurred on your behalf.
Class reservations are subject to availability. A reservation holds a space that could otherwise be offered to another client.
Clients are responsible for managing their reservations through the Hot State website, mobile application, or other designated booking platform.
A class reservation must be cancelled at least eight (8) hours before the scheduled class start time to avoid a late-cancellation penalty.
Unlimited Members: If an unlimited member cancels less than eight (8) hours before the scheduled class start time, the member will be charged a $15 late-cancellation fee. An unlimited member who fails to attend a reserved class without timely cancelling will be charged a $20 no-show fee.
Class Packs and Class Credits: If a client using a class pack or class credit cancels less than eight (8) hours before the scheduled class start time or fails to attend the reserved class, the class credit used for the reservation will be forfeited.
Hot State may waive a late-cancellation or no-show penalty at management’s discretion when circumstances warrant.
Memberships, class packages, promotional offers, and other purchases are subject to the terms displayed at the time of purchase.
By providing a payment method, you authorize Hot State and its payment-processing providers to charge applicable membership dues, class purchases, cancellation/no-show fees, taxes, and other charges you have authorized.
For recurring memberships, the applicable membership agreement will describe the billing schedule, minimum commitment (if any), cancellation procedures, and other membership-specific terms.
Nothing in these Terms eliminates any cancellation, refund, disability, relocation, facility-closure, or other consumer right provided by applicable law.
Certain Hot State membership agreements may constitute “health club contracts” under the Pennsylvania Health Club Act.
Where the Act applies, members will receive all rights required by Pennsylvania law, regardless of anything in these Terms that might otherwise suggest a more restrictive policy.
For covered contracts, Pennsylvania law requires specific consumer protections, including a right to cancel without penalty within three business days after signing and receiving a completed copy of the contract. Additional statutory rights may apply in circumstances involving disability, relocation, or facility closure.
The terms of any applicable Pennsylvania statutory cancellation rights control over Hot State’s general refund policy.
Except where a refund is required by applicable law or expressly provided by a particular offer or membership agreement, purchases are generally considered final.
Refund requests will be reviewed on a case-by-case basis by Hot State management. Submission of a refund request does not guarantee approval.
Nothing in this policy limits a customer’s rights to a refund or cancellation when required by applicable law.
Clients agree to follow reasonable studio policies and instructor directions designed to promote a safe and respectful environment.
Hot State reserves the right to refuse service, remove a participant from a class, or suspend or terminate an account or membership for unsafe, disruptive, abusive, threatening, fraudulent, or inappropriate conduct, subject to applicable law and any applicable membership agreement.
Clients are responsible for their belongings while at Hot State. To the extent permitted by law, Hot State is not responsible for lost, stolen, misplaced, or damaged personal property.
Individuals under 18 may participate only in accordance with Hot State’s policies and with any consent or waiver required from a parent or legal guardian.
A parent or legal guardian must execute any required liability waiver on behalf of a minor.
Hot State may occasionally photograph or record classes or studio activities for promotional purposes. Where required, appropriate consent will be obtained.
Clients who do not wish to appear in promotional photography or recordings should notify Hot State staff.
Hot State’s name, branding, logos, class materials, website content, photographs, graphics, and other proprietary materials may not be copied, reproduced, distributed, or commercially used without authorization.
Hot State may reasonably modify class schedules, instructors, operating hours, policies, pricing, or services. Material changes affecting existing contractual membership rights will be handled in accordance with the applicable membership agreement and law.
These Terms are governed by the laws of the Commonwealth of Pennsylvania, without regard to conflict-of-law principles, except where applicable law requires otherwise.
If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions will remain effective to the extent permitted by law.
Questions concerning these Terms, membership policies, cancellation requests, or refund requests may be directed to:
We Are Hot LLC
DBA Hot State
234 E College Ave Suite 100
State College, Pennsylvania
Email: support@hotstatesc.com
1. Program Description
By opting in, you agree to receive recurring automated text messages from Hot State ("we," "us," "our") at the mobile number you provided. Messages may include class and appointment reminders, account alerts, booking confirmations, promotional offers, and customer support follow-ups. Consent to receive these messages is not a condition of any purchase.
2. Message Frequency
You may receive up to 10 messages per month. Message frequency may vary depending on your activity and interactions with us.
3. Message and Data Rates
Message and data rates may apply. Charges are billed by and payable to your mobile service provider. Please contact your wireless carrier for details about your messaging plan.
4. How to Opt Out and Get Help
You can unsubscribe from the SMS service at any time by replying STOP to any message we send you. After you send STOP, you will receive a one-time confirmation message, and no further messages will be sent. If you want to rejoin, you can sign up again using the original opt-in method or reply START. For help or more information at any time, reply HELP to any of our messages. You can also contact our support team directly at support@hotstatesc.com or (814) 680-2039.
5. Carrier Liability Disclaimer
Carriers are not liable for any delayed or undelivered messages.
Privacy Policy: https://hotstatesc.com/privacy-policy